BAAL Corpus Linguistics SIG - Committee Roles

[Version 1, approved by SIG Meeting, September 2004]

Roles and responsibilities of Corpus Linguistics SIG Coordinating Committee Members

These ‘job descriptions' for the Corpus Linguistic SIG's Coordinating Committee were adapted from the corresponding document produced by the UK Linguistic Ethnography Forum.

Convenor

• Keeping an overall check on time and deadlines
• Coordinating discussion of ideas for future seminars and colloquia
• Coordinating business meetings agendas and bringing photocopies
• Ensuring reports, discussion papers etc pre-circulated a week before general meetings
• Chairing business meetings
• Coordinating constitutional discussions and keeping constitution
• Managing external relations with BAAL and other organisations
• Collating and drafting annual report to BAAL
• Approaching BAAL EC for extra funding where necessary (in liaison with treasurer)
• Reminding BAAL meetings secretary that SIG exists and that time needs to be put aside for SIG colloquium

Treasurer

• Day to day management of incomings / outgoings
• Authorising expenditure
• Liaising with bank
• Updating authorised signatories on account when co-ordinating committee changes
• Keeping auditable books to pass on to next treasurer
• Liaising with local organisers re. seminar budgets and outgoings
• Liaising with local organisers re seminar participants who need to pay non-members' supplement
• Sending money to BAAL to cover non-members' supplement
• Preparing auditable accounts for BAAL treasurer (16 July)

Communications officer

• Maintaining email list
• Maintaining website including archive
• Keeping hard copy of archive
• Keeping private file of material only open to co-ordinating committee, such as recording who has been asked to be referees for the BAAL Colloquium submission
• Sending a list of members to BAAL Membership secretary by 16 July

Meetings secretary

• Keeping a check on seminar-specific timelines
• Liaising with membership over venue for spring seminar
• Identifying and liaising with local organisers
• Making sure publicity goes out about seminar. (Local organiser to send publicity out, meetings secretary makes sure this happens and provides guidance)
• Drawing up feedback form and collating feedback from seminars
• Keeping templates for evaluation forms
• Organising or finding organiser for SIG colloquium at the Annual Meeting